Meeting Planner Assistant Intern

Department Summary:

The Events, Meetings, and Expositions (EME) department is the Society's primary resource in the delivery of scientific conferences and meetings that advance the practice of chemistry and related sciences. Our events—biannual national meetings, strategically located regional meetings, and topic-focused specialty meetings—are designed to promote the ACS mission to advance the broader chemistry enterprise and its practitioners for the benefit of Earth and all its people. EME is deliberate in the meetings it sponsors and co-sponsors to ensure that they are aligned with the Society’s goals to:

• Elevate the Reputation of Science
• Enhance Community Engagement
• Empower Scientists
• Deliver Innovative Solution

Position Summary:

EME -sponsored and co-sponsored events afford chemists of varying stages of proficiency to grow their passion for chemistry, advance their career, and expand their professional network. Our meetings are opportunities for ACS members and non-members to connect and share ideas with thousands of chemical professionals from around the world.

The Meeting Planner Assistant will support the EME team in the completion of activities for upcoming national meetings that will contribute to their success. Focus will be on meeting logistics, data management, exposition services, and development of promotional and resource content for staff and meeting attendees. Assignments will require working as a team member as well as completing individual tasks. A successful intern will have strong interpersonal, organizational, and communication skills, with an appreciation for deadlines, flexibility, and collaboration

Key Responsibilities:

The intern will assist EME staff to ensure that department achieves its objectives efficiently and seamlessly. The Meeting Planner Assistant will provide support as assigned, as well as assist on tasks as needed across the EME scope of work. Potential assignments will fall under multiple categories, including:

• Utilization of Technical Platforms: Room assignments and F&B details
• Promotional/Resource Content: C&EN Articles, Staff Handbook, Property Resource Book, and Resume Books
• Meeting Logistics: Organization of poster sessions, Review of BEOs

Education Requirements:
The Ideal candidate will be a rising junior, rising senior pursing a degree in Hospitality Management, Marketing, Communications, Public Relations

Required Qualifications:
• Currently pursuing a major in Hospitality Management, Marketing, Communications, Public Relations

Pay Transparency: This role is based in our Washington, D.C. office. The following are the intended hourly rates for this part time/nonexempt role: Rising Junior-$24.00; Rising Senior-$25.00; Current Grad/PhD Student- $29.00.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of ACS. ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.

*This position will be primarily based in the Washington D.C. (or applicable) office. ACS employees work a hybrid work schedule, consisting of working onsite, two days per week. Schedule flexibility may be required for this role to support in-office activities. While always welcome to work in the office, employees may work the other three days of the week from a location of their choice.

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