LOCATION: EMI USA – Colorado Springs, CO, USA
REPORTS TO: Accounting Manager
SUPERVISES: N/A
STATUS & CLASS: Full-time, Non-exempt, Resident Staff
COMPENSATION: Centrally-funded; Salary Range: $3,200 – $6,000 per month DOE (with option to raise support to supplement salary)
PURPOSE: Support ministry objectives by supporting the finance department in the USA Office and the finance staff in the overseas offices of EMI (Engineering Ministries International)
PRIMARY RESPONSIBILITIES:
General Administration (5%)
- General Admin - office activities and common employment admin duties
- Entering time in time-keeping system
- Processing reimbursements
- Time spent preparing for and meeting regarding Annual reviews
- Weekly check-in’s w/ supervisor
- Office-Wide Activities (i.e., CEO Updates, celebrations, general staff meetings, etc.)
Discipleship and Spiritual Leadership (10%)
- Maintain a personal relationship with Jesus Christ and be a consistent witness for Jesus Christ in one's personal life and through one's ministry with EMI.
- Lead and manage the areas of responsibility and personnel under one's care such that they align and enhance EMI’s efforts in the development of people’s Christian faith and Christian practices.
- Mentor in Christian faith EMI interns, fellow staff, and EMI constituents.
- Regularly lead EMI in corporate prayer, devotion, and bible study through EMI Office Devotions, Days of Prayer, and other associated spiritual and pastoral activities.
- Adheres to the Biblical standards of moral conduct, EMI’s Statement of faith, and EMI’s standards and policies.
- Participate in Spiritual Development activities (e.g., EMI Days of Prayer, Intern Mentoring, Journey, etc.)
- Optionally pursue Professional Development activities related to core work of role (e.g., re-certification, non-EMI training seminars, etc.)
Financial Administration (85%)
- Review and post approved employee business expense reimbursements into accounting software, coding transactions to proper expense category and fund account
- Post credit card transactions to accounting software and reconcile to monthly statement; confirm automatic payment of statement balance by due date with interim payments as needed to assure adequate available credit
- Prepare payments to vendors by verifying documentation and preparing disbursements (wire, check, EFT); collect Forms W-9 from vendors as appropriate and prepare Forms 1099-MISC in January; resolve payment discrepancies and adequately document contacts
- Maintain electronic copy filing systems for financial transactions
- Prepare monthly financial reports assigned by collecting, analyzing and summarizing account information
- Posting overseas and/or partner office reports, wiring funds, reconciling account balances
- Reconcile payroll taxes to ADP
- Participate in annual audit preparation and gathering information for annual Form 990
- Special projects and process improvement projects as identified (e.g., assist with developing internal policies and procedures, training staff, preparing projections)
- Help Donations Processor as needed
- Track accounts receivable and follow up on outstanding payments
- Schedule quarterly meetings with US project leaders
- Other duties as assigned
QUALIFICATIONS
Spiritual
- Maintains a personal relationship with Jesus Christ and faithful fellowship with other believers in a local church
- Exhibits integrity and Christ-like behavior in private and professional life
- Is in agreement with EMI’s statement of faith and mission
- Bachelor’s degree in Accounting or Associate’s degree in Accounting with 2+ years’ experience in accounting tasks (accounts payable, account reconciliations, financial reporting, etc.)
- Accounting experience and/or accounting internship preferred; other work experience demonstrating a strong work ethic will be considered
- Ability to utilize Sage Intacct easily including entering transactions and creating journal entries and reports
- Experience working with standard office equipment such as computer, copier, fax, phones, software including Word, Excel, PowerPoint, etc.
Knowledge, Skills, and Abilities
- Interest in developing nonprofit accounting skills encouraged
- Solid knowledge of double-entry general ledger accounting; familiarity with nonprofit accounting helpful
- Strong verbal and written communication skills; timely responses to requests
- Self-starter and ability to work independently while handling multiple tasks
- Good analytical and problem solving skills
- Expected to maintain an extremely high degree of accuracy
- Able to maintain confidentiality of financial records
- Desire to understand the reasons underlying a process or procedure in order to build conceptual knowledge of accounting best practices
- High degree of motivation, adaptability and flexibility
- Ability to communicate in non-English language such as Spanish or French a plus